Documentation control Research Paper Example | Topics and Well Written Essays - 5250 words

Documentation control - Research Paper Example on control can be the usage and preparation of the documents for the safe operations within the organization, contingency planning, quality maintenance and overall functions and services which are required to be handled in the due manner. This paper looks into the nature of control documents, the advantages served by them, the pre requisites attached to them with regard to their handling and better services and outputs extractions, followed by the issues faced and the measures needed to be ensured in order to make vital and effective use of control documents. Documentation is being kept and prepared by the management team and the technical analysis team who create the company policies, rules and regulations, standard operating procedures, rules of engagement, and other policies pertinent to the dealing and exchange with the companies and stakeholders along with the regulatory authorities, government and competitors in the market. The documents are usually present in the human resource department and at the same time part of it can be made available on the website with the due consideration of the fact that the private and company related important information may not be shared or spread with the outside sources on a public platform such as company’s official website. Documentation is the process of making an activity and process official and bringing it under the record for present validation, future consideration and potential improvement in longer run. Documentation may be kept in the soft or hard retrieval section (Professional & Cochran, 20). The document is a collection of activities that are underpinned in a recorded way which allows for following a clear strategy based on the present processes and future planning and path that must be followed in order to maintain quality and earn the customers satisfaction. The document control function must make use of the presently in use documents and it must be ensured that the irrelevant and the data that may not